Is there a secret weapon in the ongoing quest to afford IT modernization in the Federal government? What can be done about the billions of dollars of outdated technology?
The Justice Department’s Office of Information Policy is working to create one portal where citizens can easily go to request documents covered by FOIA. The goal is to have something operational by the end of the calendar year.
Federal records managers are facing a perfect storm in records management:
- OMB directives require that agencies transition to all electronic records
- Agency record volumes are growing exponentially
- Record formats and platforms are proliferating
- Records are constantly under cyberattack
- New political leaders are unaware of records requirements and risks
How can agencies navigate all these factors even if resources are constrained and budgets may be cut? Digital Government Institute has partnered with Veritas to help industry and government come together to generate solutions during this transition.
The 2017 Playbook for Federal Records Management provides a step-by-step approach to managing records electronically. The goal of this playbook is to enhance agency best practices in electronic RM, by providing some specific steps agency personnel can take to make headway on the journey to electronic RM including:
- Capturing all email messages by user
- Capturing all files and archive official/permanent records
- Automating provisioning to assign record types
- Automating classification of records
- Authorize qualified users to reclassify email and files
- Confidently delete temporary records
- Regularly export Capstone records
This playbook also provides a clear roadmap to compliance with the 2012 Managing Government Records Directive to electronically store all permanent government records by 2019. It also includes:
- Links to federal initiatives impactive records management
- Information on NARA’s role and advice for a new political appointees
- Best practice advice
- Additional tips and techniques
NARA estimated that 92% of agencies would meet the 2016 email management goal to manage email records in electronic format, but in reality only about 81% of agencies managed to hit this target.
Basic standards for website performance include security, speed, accessibility for users with disabilities and ease of mobile access. Unfortunately, only eight percent of the most viewed federal websites meet the basic standards. Many of the federal websites do not event meet U.S government requirements for the web.
Cloud computing and SaaS-based applications help organizations lower infrastructure costs, easily leverage new capabilities, and have increased support for customers. However, the cloud also has increased the complexity for IT security.
With the U.S.’s control of the internet architecture moved to a global, multi-stakeholder group, the federal goverenment now has a strengthened ability to help U.S. companies in their bid to obtain domain rights.
Producing 930gov is a bit like staging an Inaugural Ball.
You plan for a year, the big day arrives, you have everyone you respect in one place, there’s this action-packed whirlwind of activity, and BAM! it feels like the whole thing is over in minutes. As the dust settles, you’re left with a profound sense of relief, satisfaction—and already, the first 5 or 10 items on your to-do list for the next go around.
You’re also blessed with indelible memories—a mental montage of great moments from all the sessions, as well as discussions with our speakers, exhibitors, attendees. The ideas were flying; you try to take it all in, but it really was a fun challenge to take it all in.
So I was happily exhausted (more mentally than physically) as I was walked to the closing reception. And on the way I was compiling a list—of all the people I needed to thank for another successful 930gov event.
I’d like to thank:
- The DGI staff, for their above and beyond dedication. They thrive on pressure and make pulling off miracles standard operating procedure. 930gov doesn’t happen without what they do.
- Each of the technical communities who meet at 930gov: Knowledge Management, Records Management, DevOps, IT and Cyber Security, and Government Customer Experience. 930gov is really their conference.
- Our speakers who brought the depth, substance, experience, and expertise that makes 930gov the gold standard in government events.
- The exhibitors and sponsors for making 930gov possible—and for all they do to support government technical communities.
- And finally, I thanked our attendees, who brought their professionalism, open minds, and eagerness to learn to every session they filled. They made great points, asked great questions, and generally challenged our presenters to be at their best.
It should be clear from all this that 930gov is no one-man show. It’s definitely a team effort, the result of the efforts of a government IT community fully committed to advancing KM, RM, DevOps, Cyber, and Customer Service in the federal government. I’m grateful to everyone who worked so hard to make this year’s event such a success.
We have great things on the drawing/planning table for the 5th anniversary of 930gov in 2017. Join our mailing listfor updates.
Because tomorrow, we’re going to get up and work on our remaining conferences, trainings, and webinars .